• Profile

Business Administration Level 3

Company Name:
Pallant Chambers
Location:
Chichester
Apprenticeship Standard:
Business Administration Level 3
09 Sep 2022
Vacancy Type:
Apprenticeship
Working Hours:
37.5
Job Advert
Office Junior/Administration Assistant
Pallant Chambers
Chichester, 10 minute walk from train station
£12,500-£13,500, Monday to Friday 9am-5:30pm, 37.5 hours a week
 
We have 38 barristers who specialise in either family or civil law. We are recognised regionally as a leading legal business working with clients throughout the South and Nationally.
 
We are looking for an enthusiastic individual with a high level of attention to detail who will thrive in our friendly, professional and busy office environment.
This is an excellent apprenticeship opportunity and gateway to a rewarding and fulfilling career in Legal Practice Management.
 
The successful candidate will (following training) undertake the following roles:
  • Answering the telephone and taking and passing on messages
  • Collecting the post in the morning and parcelling post and taking the post in the evening
  • Month end reporting
  • Day to day facilities management
  • Calling Courts and checking the Court lists online for the following days case listings
  • Making refreshments for client conferences and staff
  • Paying in cheques
  • Billing data entry
  • Taking and acknowledging bookings for the barristers diaries
  • Purchasing and managing office machinery consumables
  • Booking in papers and emails as directed by the Civil and Family Clerks
  • Dealing with all emails. Noting, booking, printing and forwarding as appropriate.
  • Client Conference management
  • Calling the courts for the following days case listings, noting listing on the computer and informing barristers of any material change
  • Running through end of day procedures (Windows shut, doors locked, copiers full of paper)
  • Photocopying law and papers and collating bundle of authorities as appropriate
  • Ensuring all areas in Chambers are tidy and presentable
  • General office duties
Skills
  • Strong interpersonal skills
  • Customer service skills - face to face and over the phone
  • Ability to use initiative
  • Quick to grasp procedures and processes
Work experience on CV showing customer service is a benefit.
 
Personal qualities
  • Self motivated
  • Organised
  • Strong attention to detail
  • Interest in the law
Qualifications
 
GCSE 9-4/A*-C in English and maths or Functional Skills Level 2 in both, proof of certificates is required
 
Due to the demands of the role, applications with less than the required grades will not be considered. Equally, applications received without stating GCSE maths and English/Functional Skills/equivalent results will not be considered.
 
What does the programme include?

The Apprenticeship will focus on Business Administration and includes the following knowledge criteria:
  • Understanding the organisational purpose, activities, aims, values, vision for the future and resources
  • Knows the organisational structure and demonstrates understanding of the benefits, knows their role in the team and recognises how their skills will help them progress
  • Understands Laws, regulations and internal policies all related to their sector
  • Understands relevant external factors (policy change, supply chain, national/global markets, employment)
  • Business Fundamentals – managing change, business finances and project management.
What attendance is required?

Attendance at College will be required once a fortnight, this will be for a full college day. Time spent training will come under the working hours per week. Your assessor will liaise with you to set up mutually convenient times for consultation and assessment visits at your place of work.
It is a Government requirement for you to spend 20% of your apprenticeship working towards your “Off the Job Learning” – off the job learning can consist of college attendance, coursework, project related work, employer training, mentoring and coaching.

Learning and assessment

Apprentices build a portfolio of work and work place assessors will be in regular contact to provide support, and to arrange on-site visits to observe the apprentices’ ability and skills in their daily role. It is important for the apprentice to take ownership of their own learning by seeking out opportunities to gain new skills on the job with the employer. The apprentice’s final grade will be determined by collective performance in the three assessments in the endpoint assessment. To achieve a pass or distinction the apprentice will need to score 60%-79% (pass), 80%+ (Distinction).
The three assessments are:
  • Online Knowledge Based 50 multiple choice questions - 60 minutes (33.3%)
  • Portfolio Based Interview – 30-45 minutes (33.3%)
  • Project Improvement Presentation 20-30 minutes (33.3%)
Things to keep in mind
  • Travel Loan
  • Cycle to work scheme
  • Excellent prospects