• Profile

Business Administration Level 3

Company Name:
Westcott Construction Ltd
Location:
Portsmouth
Apprenticeship Standard:
Business Administration Level 3
11 Nov 2022
Vacancy Type:
Apprenticeship
Working Hours:
Monday-Friday 8:30am-5pm
Job Advert
Business Administrator Apprentice
Westcott Construction
Burrfields, bus and train links nearby
£4.81 an hour, Monday-Friday 8:30am-5pm with an hour lunch, 37.5 hours a week
 
Established in 2013, Westcott Construction are based in Portsmouth and work across Hampshire, West Sussex and Surrey. We have completed numerous successful projects in and around the cities of Portsmouth, Chichester, Petersfield and Winchester. Our reputation for offering a superior service and finish has grown rapidly and we pride ourselves on building strong and lasting relationships with our clients.
 
We build new homes, extensions and loft conversions. We offer a complete refurbishment and renovation service and install high end kitchens and bespoke bathrooms. We specialise in carpentry and joinery, window installations and glass reinforced plastic (GRP) flat roofing. Receiving the prestigious Houzz Best of 2016 and 2017 awards for design and featured in numerous house and home publications. We thrive on challenging projects, unique designs and difficult access projects.
 
Our growing company is seeking to hire an Business Administrative Apprentice who will be responsible for undertaking a range of administrative tasks assisting our ongoing construction projects. To be successful you will need to be able to work individually and as part of a team. You must be competent in using Microsoft Office applications such as Word and Excel and have excellent verbal and written skills. We are a small business and this role is pivotal to our continued growth, requiring somebody who is proactive, ambitious and has great attention to detail.
 
The role
  • Recording and monitoring pricing
  • Completing and issuing quotations for works as requested by current and potential clients
  • Establishing competitive pricing for equipment and consumables with suppliers
  • Complete and issue risk assessments, method statements and other documentation
  • Ensuring Health and Safety policies are up to date
  • Monitoring work hours
  • Assisting with staff scheduling and communicating this as required
  • Documenting and following up on important actions and decisions from meetings
  • Ensuring project deadlines are met
  • Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project
  • Organising meetings and company events
  • Manage correspondence, complaints and queries
  • Receive and transfer telephone calls, taking messages where necessary
  • Ensure all voicemail messages to main office number are taken and directed to staff members
  • Report telephone and lT faults to the lT Manager
  • Provide office supplies (stationery and kitchen supplies) for staff and maintain adequate stocks; task includes ordering new supplies, identifying new suppliers and obtaining the best prices
Skills
  • Computer literate, with keyboard skills and experience of Microsoft Word
  • Combined with the ability to acquire other skills as necessary (e.g. databases and spreadsheets)
  • Good written skills
  • Good interpersonal skills
Personal qualities
  • Willingness and ability to follow administrative procedures to a high standard
  • Excellent verbal communication skills with a good telephone manner
  • Ability to work on own initiative and take responsibility where necessary and to work as part of a team
Qualifications
 
GCSE 9-4/A*-C in English and maths or Functional Skills Level 2 in both, proof of certificates is required
 
Due to the demands of the role, applications with less than the required grades will not be considered. Equally, applications received without stating GCSE maths and English/Functional Skills/equivalent results will not be considered.
 

What does the programme include? 

The Apprenticeship will focus on Business Administration and includes the following knowledge criteria:

  • Understanding the organisational purpose, activities, aims, values, vision for the future and resources
  • Knows the organisational structure and demonstrates understanding of the benefits, knows their role in the team and recognises how their skills will help them progress
  • Understands Laws, regulations and internal policies all related to their sector
  • Understands relevant external factors (policy change, supply chain, national/global markets, employment)
  • Business Fundamentals – managing change, business finances and project management.

What attendance is required?

Attendance at College will be required once a fortnight, this will be for a full college day. Time spent training will come under the working hours per week. Your assessor will liaise with you to set up mutually convenient times for consultation and assessment visits at your place of work.
It is a Government requirement for you to spend 20% of your apprenticeship working towards your “Off the Job Learning” – off the job learning can consist of college attendance, coursework, project related work, employer training, mentoring and coaching.

Learning and assessment

Apprentices build a portfolio of work and work place assessors will be in regular contact to provide support, and to arrange on-site visits to observe the apprentices’ ability and skills in their daily role. It is important for the apprentice to take ownership of their own learning by seeking out opportunities to gain new skills on the job with the employer. The apprentice’s final grade will be determined by collective performance in the three assessments in the endpoint assessment. To achieve a pass or distinction the apprentice will need to score 60%-79% (pass), 80%+ (Distinction).
The three assessments are:
  • Online Knowledge Based 50 multiple choice questions - 60 minutes (33.3%)
  • Portfolio Based Interview – 30-45 minutes (33.3%)
  • Project Improvement Presentation 20-30 minutes (33.3%)
Future prospects
 
Upon successful completion of the apprenticeship, and subject to progress as an employee, Westcott Construction would like to offer you a full time job.
 
Things to consider
  • 20 days holiday plus bank holidays
  • Pension, where available